import Figure from '@/components/Figure' import Callout from '@/components/Callout'

Stop Writing Proposals from Scratch: A Freelancer's Workflow

Every freelance developer knows the "Blank Page" problem.

A client sends you a mix of emails, a PDF with some requirements, and maybe a link to a competitor's site they like. Now you have to stare at a blank Google Doc and try to turn that chaos into a professional proposal.

It’s draining, it takes hours, and it’s not billable work.

Here is a better way. This is the exact workflow uDocit uses to turn client docs into a structured plan in minutes.

Step 1: Dump the Docs

Don't start by typing. Start by uploading.

uDocit is designed to be a "context container". You drag and drop every file the client gave you—RFPs, meeting notes, rough sketches.

<Figure src="/images/blog/stop-writing-proposals-from-scratch/upload.en.png" alt="uDocit upload screen showing multiple files being added" caption="Upload everything at once. uDocit treats all these files as a single source of truth." />

Once uploaded, the AI reads and indexes everything. It builds a mental model of the project before you write a single word.

Step 2: Let AI Find the Gaps (Risk Analysis)

Before you promise a timeline, you need to know what's missing.

Usually, you'd have to read every line to find contradictions. uDocit does this for you. It scans the uploaded documents and flags potential Risks.

<Figure src="/images/blog/stop-writing-proposals-from-scratch/risk-analysis.en.png" alt="Risk analysis screen showing identified risks and their sources" caption="The AI points out ambiguities, like 'The timeline in the email contradicts the RFP deadline'." /> <Callout type="warning"> **Pro Tip:** Use these risks in your first client meeting. Asking "I noticed the payment gateway requirement contradicts the timeline, which one is the priority?" makes you look incredibly professional and detail-oriented. </Callout>

Step 3: Generate the Specs (User Stories)

This is the magic moment.

Instead of manually writing "As a user, I want to...", uDocit generates a complete list of User Types and User Stories based on the documents.

It breaks the project down into features, estimates complexity, and even suggests acceptance criteria.

<Figure src="/images/blog/stop-writing-proposals-from-scratch/user-stories.en.png" alt="User stories screen showing a list of generated stories and estimates" caption="A structured backlog, generated automatically from your documents." />

You can edit, delete, or add to this list. But the heavy lifting—the structure—is done for you.

The Result: A Proposal in Minutes

By the time you finish Step 3, you haven't just "thought about" the project. You have:

1. A list of Risks to address.
2. A complete Feature List (User Stories).
3. A Timeline based on those stories.

You can now export this directly into your proposal template. What used to take an afternoon now takes 15 minutes of review and refinement.

Stop starting from scratch. Let the documents do the work.